Internal reform

       

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           The board will consist of around thirty members. There will be three vice chairmen and approximately ten committee members (eight from F.5).  Two committee members will be selected from F.4 in the first term and another two will be selected in the second term.  This is to ensure that F.4 committee members will gain the requisite experience and knowledge in preparation for leading roles in the following year.  The entire board shall consist of five teams, with two committee members leading each team.  Workload will be divided equally among the teams, in both school events and patrols.  Due to the lack of manpower in school events such as the Annual Christmas Ball and Talent Quest, it is proposed that F.4 and F.5 class prefects will work as as discipline board members during these events.  Also, they will be responsible for the staff room duty during recess and lunchtime.

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Members training workshop 

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Since discipline board members interact closely with parents, teachers and students, it is extremely important to standardise the procedures which members must abide to whilst carrying out their duties, so as to avoid miscommunication, conflict and misunderstanding.  Therefore, a training workshop will be held at the beginning of the school year, immediately after the recruitment of members.  During the workshop, all members will receive a detailed set of guidelines, including uniform code, mobile phone policy, class monitoring instructions, year plan, etc.  Members will also get to know each other within the board.  Also, F.5 members will share their experience and tips on handling disciplinary cases, in order to pass on their knowledge to new members.

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Mentorship program

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Occasionally, some first-year members would query about the operations of the board, but refrain from voicing it out loud during meetings.  As a result, it is difficult for the board to work efficiently.  That being the case, a mentorship program will be implemented. Each first-year member will be paired up with a F.5 member (preferably committee member), who will act as a mentor.  Mentors and mentees will exchange contact information, and will also be grouped into the same patrol team.  We hope this will establish a more direct as well as more comfortable way for first-year members to voice out their concerns and to learn more quickly.

 

 

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Regular meetings

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Discipline board members often encounter many problems and difficulties, such as students’ unwillingness to cooperate, or flaws in the patrol plan.   Improvements can certainly be made for both individual members as well as for the board.  It is important that meetings with members and teacher advisors be held every month for the coming year.  Both members and teachers could voice out their suggestions and to discuss about enhancements.  Peer evaluation can also be carried out among patrol teams for the purpose of organisational improvement.  Administrative tasks such as duty rosters and excuse letters can be distributed among members during these meetings as well.

 

 

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Revised internal pointing system

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          The internal point system monitors and evaluates members’ working performance and conduct.  Traditionally it is only focused on members’ duty attendance.  Our revised internal point system aims to give a more comprehensive evaluation of our members’ performance.  At the beginning of the school year, each member will receive a base mark of 30 points.  Members who are absent from duties without a valid reason will receive a mark deduction of 2 points.  Members violating any school rules will have 1 to 5 points deducted.  On the other hand, members with excellent performance whilst on duty or in administrative tasks will receive a mark addition ranging from 1 to 3 points.  Members with a mark of 10 points or less will receive a warning letter.  If there is no sign of improvement or if their mark falls below 5 points, their membership will be terminated. The revised internal point system ensures that members of the discipline board are qualified for the job.